ERPOne system for the whole trading day
Sales, purchasing, stock and accounts share the same records, so a delivery updates stock, the invoice and the books at once, and every screen shows the same numbers.
Sell
From the first quotation to the last payment.
- Quotations that become sales orders in one click
- Cash and credit sales, with credit limits checked before the goods go out
- Delivery notes with the receiver’s signature and a photo
- Invoices printed in English and Arabic, A4 or 80 mm receipt
- Payment receipts by cash, cheque, card or transfer; bounced cheques reopen the invoice
- Returns that restock and credit the invoice
- Receivables by how overdue they are, and a statement for every customer
Buy
Order, receive and pay vendors without losing track.
- Purchase orders with approval before they are sent
- Goods received against the order, in part or in full
- Vendor invoices, payments and returns
- Goods on order and what is late
- Payables by due date and a ledger for every vendor
Stock
Know what is where, and what you can promise.
- Every warehouse and van as a store
- In stock, committed, expected and available for each product
- Batches with expiry dates, sent out soonest-expiry first
- Transfers to vans, confirmed by the receiver
- Opening and closing counts each day, with the difference shown
- Material requests released only on the manager’s signature
- Stock value at first-in, first-out cost, checked against the books
Accounts
Books that keep themselves.
- Double-entry ledger posted by every sale, purchase, payment and stock movement
- Cash in hand, petty cash and every bank account with running balances
- Bank reconciliation that must match the statement
- Expenses by category, and shareholder capital and distributions
- Profit and loss, balance sheet and trial balance
- Periods can be closed so nobody changes last month
Approvals and control
Four eyes on everything that moves money.
- Nothing posts until someone else approves it
- Whoever records or edits a document can’t approve it
- A full audit log of who changed what, and when
- Roles for every job: admin, general manager, accountant, shareholder, sales, purchasing, stores, drivers
Insights
The state of the business, without asking for a report.
- Business health: today’s cash, stock, what is owed each way, and what needs attention
- An assistant that answers questions from your own figures and ledger
- A morning summary on WhatsApp for the owners
- Salesman accounts with monthly targets
- Every report exports to CSV